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We are currently seeking to hire an Executive Assistant to the CEO. Confidentiality is essential in this role. You must be someone who can be highly trusted with sensitive and private information. Confidence in dealing with industry leaders and influential decision-makers is essential in this role. Loyalty is precious also! It is also great if you have an academic background in Law or Finance.
Responsibilities
- Coordinate scheduling and maintain the executive’s calendar to optimize hours of the day
- Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
- Request contact information of meeting attendees for the executive to be prepared for future communication
- Answer the executive’s phone and obtain information from the caller for the executive to readily understand the purpose of the call and prioritize returning the call
- Work to be cost-effective with expenses associated with travel, office administration, and meetings
- Manage the executive’s e-mail inbox by dealing with attachments for future reference and also printing out e-mails that require the executive’s review/action
- Organize documents in the document management system; maintain file folders and system for ready access to documents and information
- Data input: create tables in Excel and further organize information from various sources
- Work closely with the Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
- Utilize relationship-building skills to make key activities and requests happen
- Manage executive’s Travel and Expense account
- Preview reports of the executive’s direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
- Handle all expense reports for Executives and process invoices
- Coordinate and/or edit presentations
- Coordinate executive’s participation in events
- Purchase and/or coordinate executives’ hardware (cell phone, laptop, printer, etc.)
- Coordinate executives’ participation with boards, on behalf of the company and outside of the company.
- Develop and maintain network/relationship with assistants of network general managers.
Qualifications
- A Legal, Finance, and Business Administration degree or any relevant field is preferred or equivalent experience
- Minimum 7 plus years of proven administrative experience supporting at the executive level
- Experience coordinating varied executive travel arrangements
- the Executive Assistant should have strong interpersonal skills
- Must be MS Office proficient: Excel, Word, PowerPoint
- High level of confidentiality required
- Strong organizational skills and ability to work efficiently in a fast-paced environment
- Excellent verbal and written communication skills are required
- Excellent problem-solving skills
- Strong attention to detail
- The ability to work independently as well as part of the team
- The ability to prioritize work to effectively handle projects simultaneously under tight deadlines
Location: Lagos, Nigeria.
For More Information: Apply Here
