EXECUTIVE ASSISTANT-VACANCY AT VISION SPRING

Job Description

The role of executive assistant is ideally suited for someone seeking a nuanced understanding of how a social enterprise delivers on its business and mission objectives. The candidate who succeeds in this position will enhance c-suite capacity, facilitate information flow, and problem-solve with a bird’s eye view of strategy, Africa operations, and governance.

Responsibilities

Executive Support

• Manage a heavy load of scheduling. Coordinate internal and external meetings across myriad time zones ensuring that no one gets forgotten. Learn and identify enterprise-wide priorities to help the regional director manage and maximize their time. Proactively resolve scheduling conflicts.
• Make all arrangements for international and domestic travel and events.
• Maintain the rhythm of the business by developing and updating the region, annual calendar of key activities and deliverables. Anticipate when externalities or shifting priorities require changes.
• Assist others in the organization with document preparation or meetings that require the input of the Regional Director, including signatures and approvals.
• Maintain secure, digital/physical filing of key documentation for the Regional Director.
• Maintain strict confidence by keeping information confidential and secure.

Internal Communications & Meeting Effectiveness

• Prepare quarterly Africa Business Review meetings via global videoconference that build common understanding across the organization. Work with team members to develop an inclusive internal communications pipeline that upholds and celebrates diverse voices and unique perspectives.
• Support the Regional Director with cross-department team members, keeping agendas and helping members to be accountable for key deliverables.
• Assist the Regional Director with preparing for external meetings and speaking engagements. Provide supportive research and draft presentation materials.

Office and Administrative Support

• Assist human resources with onboarding new team members in Africa and organizing team events. Ensure VisionSpring’s Nigeria is a conducive work environment. Oversee all facilities matters, including liaising with VisionSpring’s landlord and interfacing with building maintenance personnel and other services.
• Maintain office supplies inventory and pantry, anticipating needs and placing cost-conscious orders.

Qualification

• Bachelor’s degree required; in economics, political science, sociology, or another related field preferred.
• 3-5 years of professional experience. Prior experience with executive support, communications, or project management is preferred.
• Ability to produce professional business correspondence, status reports, and presentations.
• Highly proficient with PowerPoint, Word, and Excel.
• Experience with managing, collaborating with peers, and working with colleagues remotely and in different cultures and time zones.
• Preferred experience: (1) Working in a high-growth or start-up environment; and/or (2) Living or working in a low-income international setting.
• Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care.

Location: Lagos, Nigeria

For More Information: EXECUTIVE ASSISTANT