HUMAN RESOURCES ASSISTANT-VACANCY AT WORLD HEALTHORGIZATION (WHO)

Job Description

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules, and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

Responsibilities

• The incumbent will work under the overall supervision of the Operations Officer and the guidance and direct supervision of the Human Resources Officer in the WHO Country Office.

The incumbent performs the following functions:

• Perform the administration and operational requirements of all selection and recruitment formalities for fixed and short-term staff in the professional and general services categories including drafting vacancy notices; advise and assist technical staff in the preparation of submissions for selection for approval; ensure all arrangements for interviewing and testing of prospective staff are made appropriately; and oversee the recruitment process and selections process;
• Carry out pre-recruitment and onboarding formalities in a timely manner and by rules and regulations;
• Review post descriptions for new, vacant, or revised positions against existing post descriptions; identify changes to the post descriptions, bringing major changes to the attention of the HR Officer. Review requests for reclassification of General Service posts by preparing background documentation for action by the HR Officer;
• Act as a focal point for Staff Development and Learning activities and programs i.e. initiation and coordination of training, orientations, briefings and  of staff members in WCO, NGA;
• Update information on all staff members, types of contracts, and locations every month to ensure the accuracy of information;
• Timely initiate HRAPs for reassignments/redeployments/terminations and extensions of short-term and fixed-term appointments at least 3 months before the expiry date ensuring that performance evaluation reports for staff are concluded and medical clearances are received timely;
• Manage issuance of administrative documents i.e. ID Cards. Assist all staff to complete BSTF and ASITF training, update of staff list at the UN Dispensary;
• Perform any other related duties/responsibilities as required.

 Qualifications

• Essential: Completion of secondary education with training in Human Resources Management, Personnel Management, and Public Administration.
• Desirable: First University Degree in Human Resource Management, Business, or Public Administration.

Location: Abuja, Nigeria.

For More Information: HUMAN RESOURCES ASSISTANT