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Job Description
FINANCE ASSISTANT
Execute administrative and finance-related tasks and follow up on project accountancy to Project
Job Description
- Execute administrative and finance-related tasks and follow up on project accountancy to support the Project
- Finance Manager following MSF standards and procedures, to ensure legal compliance and keep strict control over monetary resources to achieve project objectives.
Responsibilities
- Implementing cash management procedures to ensure the highest control and security, assisting the Project Fin Manager in the provision of monthly treasury and planning to ensure the coverage of daily needs, advances on salaries, payroll, etc. Job
- Processing the payment to suppliers and keeping strict on all documentation involved, informing the administration manager of any sort of disparity
- Carrying out all accounting tasks and activities, classifying, preparing, and filing all accounting pieces in accounting software, to ensure strict control of all expenditures and the reliability of statements and documentation.
- Follow up on all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternative.
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fi-nance Manager in translating documents into local language, and assisting in meetings upon request.
- Any other administrative task delegated by the Project Finance Manager.
MSF Section/Context-Specific Accountabilities
- Systematically record all cash movements;
- Ensure the availability of funds for the cash box.
- Ensure all cash payments comply with applicable thresholds;
- Monitor operational advances by current procedures;
- Is responsible for the sums entrusted to his management
- Ensures confidentiality of funds management;
- Establish daily cash balances;
- Draw up a weekly physical inventory of the cash under the supervision of the Finance Manager or the Project Coordinator;
- Ensure that each payment file contains all the documents required by the procedure (valid in-voice, analysis grid or waiver, valid per diem claim, etc.) and check that they comply with MSF standards and local policies;
- Process payments to suppliers and maintain strict control over all required documents, reporting any discrepancies to the Finance Manager;
- Ensure that each payment has been pre-authorized by the Finance Manager or Project Coordinator;
- Keep the “Bank Register” up to date according to the order of cheques and transfer numbers so that the bank balance is available at all times.
- Carry out all accounting tasks and activities, to ensure strict control over all expenses and the reliability of statements and documentation with Finance Manager support.
- File and prepare all accounting elements required by the Finance Manager
- File, on a day-to-day basis, and store accounting documents for the monthly closing within the allotted deadlines;
- Request technical support from the Accounting Manager.
Qualification
- Desirable Finance, Business, or Administration Diploma.
Experience:
- Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries
Languages:
- Mission language and local language essential
Knowledge:
- Essential computer literacy (word, excel, internet)
Competencies:
- Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.
Location: Sokoto, Nigeria.
Interested and qualified candidates should
Apply: FINANCE ASSISTANT
And
After filling out the form, submit your CV, Cover letter, licenses, and necessary credentials only to: sokvax-admin@oca.msf.org using NAME_Finance Assistant as the subject of the mail
