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Job Description
The Warehouse/Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing fleet concerns.
Responsibilities
Other Reporting and Coordination Responsibilities: Communicates with the Safety Officer, Finance Officer, Operations team in BOWDI, Admin Assistant, and, other stakeholders working for the project
KEY AREAS OF ACCOUNTABILITY:
Project Delivery
- Coordinates with all units for timely program implementation.
- Maintain and monitor the accuracy of inventory and timely replenishment.
- Ensure all documentation related to responsibility is accurately processed, distributed, and released to all concerned promptly.
- Ensures all responsibilities are complied with any company policy, systems, and industry.
- Ensure that workings comply with BOWDI standards and policy
- Invoicing / Billing to support payment process
- Report all warehouse activities monthly for stock inventory, fees, and pallets kept at warehouses both internal and external.
- To ensure physical stock is taken correctly in comparison to system systems and explain variances.
- Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among others that are needed for the emergency response operations according to the Procurement Policy
- Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply chain.
- Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for the delivery and transportation of the goods for the program.
- He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
- Accountable for the accounting, and maintenance of kitting of goods/equipment for the program. This includes keeping and monitoring warehousing records of all goods that are received and dispatched.
- Identify what goods/equipment needs to be replenished, purchased, and/or dispersed.
- Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with the Child Safeguarding and Fraud Policies of BOWDI.
- Ensures proper documentation of all Supply Chain processes.
- Responsible for creating and maintaining the Procurement Tracker for all procurements.
- Responsible for submission of the Supply Chain KPI Report to the Logistics Manager.
- Issues assets to staff and tracks assets assigned to staff through the Asset Register.
- Oversees fleet concerns that include the daily movement of the program and support staff, mobilization of program supplies for distribution and training/workshops, observance of safety & security protocols, management of drivers (both BOWDI drivers and rented vehicle drivers), and submission of the monthly Fleet Analysis.
- Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker and for keeping documentation for these movements intact, including acknowledgment from beneficiaries for distributed goods/kits.
- Assist and accommodate the implementation team in all of the administrative and logistics support needed.
Administration
- Ensures the appropriate use and security of assets and equipment assigned to the project office area.
- Ensuring proper housekeeping of physical and electronic files and project assets are accounted for and deployed as appropriate
- Endorsing to a wider audience of lessons learned
- Performs other duties and responsibilities delegated by the heads within his or her capacity and BOWDI Mandate
Location: Borno, Nigeria.
For More Information: ENTERPRISE DEVELOPMENT OFFICER
