EXECUTIVE ASSISTANT TO THE MD/HEAD OF SALES-VACANCY AT PROTEN INTERNATIONAL LIMITED

Responsibilities

• • Set up meetings and conferences.
• • Organizing and maintaining diaries and making appointments.
• • Travel plans in collaboration with the Administration Department, as well as assistance with travel expenses.
• • Dealing with correspondence and writing letters
• • Dealing with incoming emails, faxes, and posts
• • Producing documents, briefing papers, reports, and presentations
• • Maintaining hard copies and electronic filing system
• • Establish to-do reports and to-do lists and follow up
• • Assist with the administrative responsibilities of Sales and events, such as assisting at events, going on-site visits, printing programs, picking up supplies, and so on; may necessitate working outside of usual office hours.
• • Anticipates HoDS’ needs and provides answers, solutions, and options to ensure those needs are met
• • Responds to changes with a level of urgency and professionalism.
• • Participate in the establishment of quotations and tenders
• • Itinerary management for MD family and business trips
• • Observe and report every customer’s requirements and complaints
• • Support the HoS in Sales Performance tracking and measurements with Salesforce (i.e. creating dashboards, reports, etc.) and coordinate with Finance and Sales Controlling for the KPIs of the department
• • Manage local customer service week activities

Job Skills and Qualification

• Good analytical, organizational, and communication skills
• A bachelor’s degree in business or management from an accredited university is required.
• 4-6 years of relevant experience in a large organization
• Strong background in finance and controlling
• Secretarial skills & IT basic applications: MS Office, Internet, e-mail, etc.
• Good Team player
• Excellent Communication skills
• Extreme Confidentiality

Location: Lagos, Nigeria.

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