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Job Description
HR OFFICER
financial matters and transactions in the context of an enterprise resource Planning (ERP)system.
Overview
World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.
Job Description
- Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP)system.
Responsibilities
- Actively participate in the establishment, and manage the implementation of, the HR strategic plan that supports the emergency preparedness, response and recovery activities within timeframes and allocated budgets; identify with managers the emergency staffing needs and contractual modalities, advice on overall HR policies and procedures and ensure the provision of all related services.
- Coordinate with the Regional Office and HQ the sourcing and outreach efforts, roster management, targeted sourcing, use of stand-by partners, technical networks, NGOs, UNVs and FMTs; ensuring speedy deployment of the right staff and international responders, in the right place, at the right time.
- Monitor and oversee all staffing and position management actions including facilitating the establishment of new positions, extension of appointments, renewal of non-staff contracts, separation, etc. advocate the use of generic post descriptions.
- Conduct and manage recruitment and outreach for international and locally recruited staff and non-staff.
- Establish and maintain related rosters, at the country level.
- Track and report on HR requirements against plans, and status of filled positions/vacancies.
- Advise on interpretation and application of HR policies, regulations and rules, code of conduct; as well as benefits and entitlements.
- Provide induction and orientation sessions and briefings to newcomers.
- Act as attendance and leave administrator for the incident management team.
- Provide guidance and ensure compliance across the incident management team in the implementation of the performance appraisal system.
- Manage and supervise the HR team, ensuring that the team functions transparently, efficiently and effectively.
- Supervise updating and maintaining the relevant HR databases and reporting systems.
- Provide regular and ad hoc HR reports to support strategic decision making.
- Draft audit responses, review and follow- up on any outstanding audit recommendations related to the HR issues.
- Report to the Regional Office on overall status of HR issues including Danger pay, Location verification, Dependency verification and other HR issues as required
- Provides information and analysis of CO’s training and learning needs, facilitates local training and participation of CO staff in the Regional training activities.
- Perform any other related incident-specific duties, as required by the functional supervisor.
Qualification
- Essential: University Degree in Human Resources Management, Business or Public Administration, Law, Social Science, or a related field from a recognized institution.
- Desirable: Advanced university degree in human resources, public health, business or public administration.
Experience:
- Essential: At least five years of progressively responsible professional experience in human resources management and administration.
- Desirable: Demonstrated experience in the operational application of human resources management policies and practices, selection and recruitment, and the administration of benefits and entitlements.
Skills:
- Knowledge of human resources management policies, practices and procedures and ability to apply them in outbreak and emergency settings.
- Ability to identify issues, formulate options for management consideration, and make conclusions and recommendations.
- Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of Candidate in all aspects of work
- Tact, discrete and able to preserve confidential information. Team spirit and time management skills
WHO Competencies:
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Creating an empowering and motivating environment
- Moving forward in a changing environment
Use of Language Skills:
- Essential: Expert knowledge of English.
- Desirable: Beginners knowledge of French. Beginners knowledge of Portuguese.
Remuneration
- WHO salaries for staff in the Professional category are calculated in US dollars.
- The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3211 per month for the duty station indicated above.
- Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
