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Responsibilities
Job Description
Overseeing various aspects of the employment process, including recruitment, onboarding, and training of new staff members. HR professionals also play a crucial role in managing payroll and ensuring timely and accurate compensation for employees.
Responsibilities
Human Resources:
- Ensure compliance with hiring policies and procedures.
- Support in the recruitment cycle, along with our recruitment team
- Manage staff contracts and all personal files, & track the new hires on boarding, this includes filing all their new paper works in both personal and e-personal files.
- Liaise with the hiring managers regarding staff contracts, paperwork, and all other documents related to the new hires.
- Follow up on employee benefits, health insurance, life insurance, & social security.
- Maintain knowledge of national staff entitlements and benefits.
- Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
- Make sure to collect the timesheet for all staff in a timely manner and track it.
- Maintain tracking for the staff emails, and coordinate with the IT department for any new updates in this regard.
- Make sure to follow up correctly on the exit process following the standard practice for all employees and release the final settlement and other paperwork to the Finance department in a timely manner.
- Always maintain the confidentiality of all sensitive HR information
- Perform other job-related tasks as requested.
- Assist in ensuring payment requests for office consumables are raised.
- Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
- HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
- Facilitate staff annual PME processes.
- HR Manager Provide regular briefings on matters, including the status of training, leave balances, timesheet submission etc.
- Serve as a link between the HR and employees by handling questions, interpreting, and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.
- Educate and support management & staff in the implementation of HR programs, practices, and initiatives.
- Assist with monthly payroll documentation and process flow.
- Perform other duties as assigned.
- Modeling Way in his/her professional conduct.
Coordination & Representation:
- He/she will represent the department in meetings and serves as the focal point for department.
Key Working Relationships:
- Sector leads, Payroll, Supply Chain, Humanitarian Access Safety and security etc.
Qualification
- Education: University Degree in Management, Human Resources, Administration, or related fields or HND.
Work Experience:
- Approximately 2-3 years of professional experience in HR, Administration/Office Management.
- Demonstrated Technical Skills: Previous experience with Human Resources generalist.
- HR certifications and training if any, will be an added advantage.
- Good understanding of labour law.
- NYSC discharge Certificate or Exemption Certificate.
- Excellent oral and written communication skills are required.
- Demonstrated Managerial/Leadership Competencies: Strong sense of personal integrity, attention to detail, flexibility, and ability to work with people with diverse cultures, religious backgrounds, and ethnicities.
- Languages: English and other Languages.
Computer/Other Tech Requirements:
- Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
Location: Iwajowa Local Gov’t – Oyo, Nigeria.
Apply: Interested and qualified candidates should send their CV and Cover Letter to: recruitment@avemariamfb.com using the Job Title as the subject of the email.
