Job Description

Ensure the smooth day-to-day operations of the office and its environment.

Responsibilities

• Ensure the smooth day-to-day operations of the office and its environment.
• Conduct regular inspections and maintenance of office buildings and the environment to ensure the safety of staff and readiness for use at all times.
• Handle routine maintenance requests for the office building to ensure compliance with Health, Safety & Environment (HSE) principles and guidelines.
• Plan and execute premises planification and/or office space re-arrangement to maximize space utilization.
• Provide workstations and tools to newly recruited staff upon resumption.
• Manage the allocation of the fleet of vehicles for travel within Lagos, ensuring that vehicle authorization is approved before any vehicle leaves the HALG office.
• Manage the activities of car hire operators and other service providers to HALG.
• Plan transport logistics, oversee drivers’ activities, monitor vehicle fuel consumption, renew vehicle documents, maintain a repair log, and monitor maintenance.
• Manage the activities of the administrative stores, ensuring zero stock-out of office supplies and maintenance consumables, and ensuring that items are well-kept, arranged, labeled, properly stacked, and secured.
• Conduct tagging of all organization assets in the office and field, record them in the Asset register, and ensure regular updates of the Asset register.
• Maintain an assets inventory, ensuring that assets are kept in good condition and regularly checking asset stickers.
• Manage petty cash purchases of administrative items, ensuring value for money and cost savings.
• Manage office keys and all other keys kept in his/her possession properly.
• Ensure prompt payment and documentation of utility bills (Water, power, waste) to ensure the regular supply of these services by relevant government bodies to the office building.
• Conduct dispatch of project items to the field and other HALG locations.
• Responsible for receiving and recording official letters to HALG, as well as dispatching them to stakeholders and interlocutors.
• Perform any other duties as assigned.

Qualification

• HND/Bachelor’s degree in Business Administration, Supply Chain Management, Procurement or other related discipline.
• Minimum of 0-1 year work experience in logistics and store keeping function in an NGO setting.
• Experience in supply chain management is highly desired.

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
• Adaptability – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory – Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs, or behavioural habits.

Skills
Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• Other software routinely used by Heartland Alliance.

Location:  Lagos, Nigeria.

Apply: OPERATION INTERN