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We are looking for a diligent and detail-oriented individual to join our team as a Purchasing Officer. In this role, you will be responsible for managing and coordinating the procurement process to ensure timely and cost-effective acquisition of goods and services for our organization. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. We are at present cooperating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.
Responsibilities
- Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols.
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money. As well as negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office. Furthermore, informing the Supply (Activity) Officer / Logistics Supervisor, of all information or modifications to the data i.e. price, address, items
- At the request of the line manager, obtaining different quotations from suppliers. This will be done according to the MSF Purchasing policy. Also, placing purchase orders to pre-selected suppliers with whom prices have been agreed
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information written in the local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
- Assisting in the reception control process with the storekeeper
- Performing delegated tasks according to his / her activity and as specified in his/her job description
Qualification
- Educational Qualification: Essential, Secondary Education; commerce-related studies desirable
- Experience: At least 2 years experience in supply chain-related jobs
- Languages: Mission language essential, Hausa language desirable
- Knowledge: Computer literacy
- Competencies: Results and Quality Orientation, Teamwork, and Cooperation, Behavioural, Flexibility, Commitment to MSF Principles, Service Orientation, Stress Management.
Location: Nigeria.
For More information: PURCHASING OFFICER
