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Job Description
We have an opening for a Grants/Compliance Manager within the Financial Management department.
Responsibilities
- Prepares and processes grant applications, and oversees grant management and implementation for all public-sector opportunities.
- Ensures all sub-awards comply with the rules and regulations of governments and other multilateral donors.
- Strengthens and maintains the necessary administrative structures and inter-departmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring.
- Guide and advise grantees on the interpretation of grant terms and conditions and client rules and regulations as well as training, guiding, and mentoring grantee counterparts as needed in coordination with the Technical Leads and Senior Grants and Compliance Manager.
- Guides technical staff in the development of SOWs, EOIs, and RFAs for grants, including the development of program technical description, milestones, deliverables, and selection criteria to ensure USAID approval.
- Coordinates with the ACO Senior Grants and Compliance Manager before submission to the Chief of Party and or USAID to ensure quality and compliance
- Take initiative and provide creative solutions to complex contractual/compliance problems, working with applicable IHP team members on project-wide initiatives and issues.
- Provide contractual and regulatory guidance, ensuring contract compliance by terms and conditions of supported Task Orders, and as a result draft client approval requests as necessary.
- Lead the grants/sub-awards procurement of goods and services under the Task Order including, but not limited to: Draft EOIs, RFAs, etc.
- Manage the selection process during proposal evaluations including evaluation memos and selection justifications.
- Complete pre-award assessments and due diligence.
- Facilitate negotiations with awardees in consultation with the Senior Grants and Compliance Manager and Technical Leads.
- Draft, review, and finalize the resulting grant/sub-award document in addition to modifications as required.
- Prepare, organize, and maintain grant records and files documenting grant award, modification, performance, and compliance.
- Provide grant briefs to document new grant awards, modifications, and administrative changes.
- Participate in the implementation and monitoring of grant milestones, tracking grants deliverables, and monitoring grants delivery against the grant budget.
- Review and process requests for payment of invoices for milestone(s) achieved and verified.
- Maintain the grant portfolio database and project grant data on the relevant grant database system and Project SharePoint site for all grants mechanisms, always ensuring up-to-date records for spot checks and audits.
- Escalate grants risks and issues to the Senior Grants and Compliance Manager or Director of Finance and Administration, Technical Leads, and other IHP staff as required.
- Report on overall progress against grants agreed on targets, milestones, outputs, burn rate, and activities.
- Contribute to responses to clients’ requests in conjunction with the Senior Grants and Compliance Manager.
- Ensure compliance to set rules and regulations in the organization (i.e. ensuring that all staff take the annual USAID FP compliance requirement course(s), Palladium mandatory courses, and COVID-19 compliance maintenance within the office and in all official functions like workshops and meetings).
- Ensure strict adherence to timelines and deadlines of all steps in the grants process as outlined above.
- Process consultancies and sub-contracts, ensuring audit-readiness documentation of the process.
- Other tasks as assigned.
Qualifications
- Master’s Degree in Business, Finance, Accounting, Economics, or any other relevant field. A bachelor’s Degree with at least 6 years of experience in Grant, Business, Finance, Accounting, or any other relevant field can be substituted for an advanced degree.
- Minimum of five years of experience managing grants for donor organizations. Experience with the USAID grants management system is highly preferred.
- Excellent communication, interpersonal and leadership skills, including the ability to manage large budgets and client expectations.
- Able to communicate effectively and have excellent interpersonal skills to form effective working relationships at all levels.
- High level of computer literacy, should have good knowledge of basic Office 365 applications such as Word, Excel, Power PointPowerPoint, Access, etc.
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
Location: Kebbi, Nigeria.
For More Information: GRANTS AND COMPLIANCE MANAGER – NIGERIA IHP
