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Job Description
The candidate will assume the responsibility of the Tender board secretary, vendor management, contract administration, providing strategic support to our sister companies, filling all contract and procurement-related documents, reevaluating vendors with ISO standards, and issuing contract and award letters.
Responsibilities
- Planning and carrying out all Contract and Vendor Services activities in line with the organization’s Contract and Procurement Policies and Procedures.
- Prepare and review contracts with vendors and contractors working with the company
- Ensure compliance with corporate and client regulations.
- Ensure that all supporting documentation and approvals are complete before generating agreements.
- Receive and review proposals from prospecting contractors/suppliers.
- Register and pre-qualify Contractors/Suppliers and update their details on the database
- Support Contract and Procurement Managers in the review and negotiation of subcontractor budget estimates in response to RFPs.
- Collect and review subcontractor proposals and pricing justification.
- Ensure completion and accuracy of subcontractor documents.
- File all Contract and Procurement related documents and correspondences.
- Organize, coordinate, and prepare reports on annual vendor evaluation.
- Re-evaluation of vendors in line with the ISO standards and requirements.
- Plan and organize annual vendor forum.
- Conduct annual vendor evaluation exercises and issue reports to the management
- Liaise with the Head of Contract and Procurement to develop strategic plans for Vendor Services.
- Negotiate with the Contractors/Suppliers and ensure cost savings.
- Ensure efficient procurement of materials and consumables for the facility management company and other subsidiaries.
- Liaise with the Storekeeper in the distribution of needed materials to sites.
- Evaluate quote/tender and recommendation for award.
- Liaise with the Central Operations in developing standards and criteria for the material specifications.
- Manage and update the site request tracker.
- Perform other related duties as required by the management
Qualifications
- Bachelor’s degree in a relevant field, such as accounting, finance, business, or Law
- Minimum of 5 years of experience as a Contract and Vendor Administrator in a corporate environment
- Experience in customer/vendor relationship management
- Strong interpersonal skills to influence others and build credible relationships.
- Strong commercial and financial accounting background including full understanding of balance sheet and cash flow.
- Ability to exercise a degree of flexibility within a fast-moving environment.
- Strong analytical and negotiation skills
- Communication and problem-solving skills, with demonstrated ability to meet goals and deadlines.
Location: Lagos, Nigeria.
Apply: VENDOR MANAGEMENT AND CONTRACT ADMINISTRATOR
